How to Write a LOI=Letter of Intent, Letter of Interest, Letter of Inquiry

The pneumonic LOI has a few meanings in the grant-giving world and appears in many of our grant postings. 

Letter of intent

LOI = Letter of Intent, Letter of Interest – Often times a funding source wants a heads-up for how many organizations plan on applying for the grant or contract so that they can hire their review staff in advance of the grant deadline date. LOI also places you on the mailing list for all future addendums and modifications to that particular application, including deadline changes.

LOI = Letter of Inquiry. Many funding sources require the submission of an initial, brief LOI rather than a full proposal.  These letters are reviewed so that only projects of interest to the funding source are invited to submit a full proposal.  Occasionally, a funding source will not publicize a proposal deadline until the LOIs have been submitted.  In that case, our staff will list the LOI deadline on our site as the proposal due date until further information is provided. 

On GrantWatch.com, when we list an LOI date at the top of a grant listing, it refers to a mandatory LOI. If the date has passed and you did not yet submit an LOI to the funding source, then, based on the rules of the funder, you can no longer apply.  Those grants are archived on the GrantWatch.com site.  When you visit our Tour our Archives page, you might find grants with a current deadline date but a passed LOI date.

The funding source usually provides an outline for the Letter of Inquiry.  It is generally no more than two pages and contains an introduction to your project, contact information at your agency, a description of your organization, a statement of need, your methodology, a brief discussion of other funding sources and a final summary.

Many foundations ask for a LOI before requesting a full grant proposal.  This helps the funder to weed out organizations that are the most appropriate to receive their offered grant. Organizations also use the LOI to assess how many staff are needed in order to review the upcoming proposals.  More so, the LOI places you on their mailing list for all future addendums and modifications for that particular grant, including deadline changes.

LOI is a non-legally binding document that includes an introduction to your project, contact information at your agency, a description of your organization, a statement of need, your methodology and/or an achievable solution to the need, a brief discussion of other funding sources and a final summary. 

Although foundations usually provide an outline for the LOI, we hope that the following tips will help you successfully win grants. 

11 LOI Tips

  1. The LOI should be a brief, one page, informative letter which summarizes your ultimate full proposal.  There are times, however, when it can be as long as three pages.
  2. The structure of the LOI is a business letter.  Therefore, write the LOI on business letterhead.  Be sure that your company’s address appears on the letterhead or add it to the letter on the right-hand side.  The recipient’s address should appear on the left-hand side of the paper.
  3. It is important to use the specific name of the recipient.  It is best to avoid general terminology such as, “Dear Sir” or “To Whom It May Concern”.
  4. The opening of your LOI might be the most important part of your letter.  It should be a concise, executive summary that provides enticing information to inspire the reader to continue.  Include the name of your organization, the grant you are applying for and/or the amount of money you are requesting as well as a short description of the project involved.  You should also include how your project fits the funder’s guidelines and funding interests.
  5. Next, give a brief history of your nonprofit and its programs.  There should be a direct connection made from what you currently do to what you want to accomplish with their funding.  Include a description of your target population and geographic area.  It is wise to incorporate statistical facts about what you are doing and hope to do as well as specific examples of successes and needs.
  6. Elaborate on your objectives.  How do you plan on using the funding to solve the problem?  Describe the project succinctly.  Include major activities along with the names and titles of key project staff.
  7. If you are requesting funding from other sources, mention this in a brief paragraph.  In addition, include any funding already secured as well as how you plan to support the project in the future.
  8. Briefly summarize your goal.  Note that you are open to answering any further questions.  Thank the funder for his consideration in your organization.
  9. You may attach any additional forms which are helpful to present your information. However, keep in mind that this is a LOI and not a full proposal.
  10. Review the given guidelines for the LOI to assure that you have met all of the funder’s requirements.  Failing to include all requested information can cause your LOI to be disregarded.
  11. When signing the LOI, use proper business salutations such as “sincerely” or “respectfully”.  It is best to avoid an overly friendly closing.

For your convenience, here are some links to sample LOIs:

Short LOI: https://www.sophisticatededge.com/sample-letter-of-intent-for-a-grant.html

Long LOI: https://www.npguides.org/guide/inquiry_letter.htm

Found Grant Last Week

Dear Libby,

I signed up for a monthly subscription last week and found the perfect grant! I gathered my application materials, but now I can’t find the grant listing. I should’ve saved the link. . . Is there anything I can do?

Thanks, Lost & Looking

 

Dear Lost & Looking,

You have nothing to worry about! We recently created a feature specifically for this problem. All GrantWatch subscribers, both paid and unpaid, have access to “My Grant Views,” an organized list of all the grants you have viewed since the beginning of your subscription.

To easily access the grant you found last week, sign in to your GrantWatch account and click “My Grant Views” in the top right corner of the screen.

 

As a MemberPlus+ (paid subscriber), you have a great advantage: your grant-views chart will record the grant ID, view date, grant title, grant agency, official grant title, deadline, LOI date (if any) and conference date (if any).

 

 

 

Unpaid subscribers, though, will not have access to the grant agency or official grant title.

 

 

You can click the Grant ID# at any time to access the complete grant-detail page, where a paid subscriber can obtain the eligibility information, contact instructions and funding source URL to review and apply for the grant.

For additional information about the new “My Grant Views” page, read our introductory article on the GrantWatch blog.

Thank you for sharing your question,

Libby Hikind

CEO & Founder
www.GrantWatch.com
www.YouHelp.com
www.GrantWriterTeam.com
www.GrantNews.com
www.MWBEzone.com
www.GWI.education

What Do I Need?

documentsfolderDear Libby,

This will be our nonprofit’s first time applying for grants. We found your GrantWriterTeam.com website and we are going to request a grant writer. Besides filling out the form to request a writer, what else do we need to do? 

Sincerely, First-time Grant Applicant

Dear First-time Grant Applicant,

Thank you for writing to me. I think all of our subscribers will appreciate your question. I recommend that organizations maintain an up-to-date computer (and hard copy) folder that includes all the documents you might ever need to apply for a grant. Locating and perfecting these documents can be more time consuming than writing the grant, itself.

Do not wait –  Start gathering documents today. Be ready to apply for grants!

If you are missing a document, don’t worry. Inform the grant writer and they will assist you in the preparation (if it is required by the funding source).

Here is list of documents you need to prepare for the grant proposal application process:

  • Board of directors list (sample)

Board Chart

  • Organizational chart (sample)

Org chart

  • A Copy of your 501c3 IRS determination letter
  • Incorporation papers
  • Special government licenses needed
  • W9 form signed by the executive director
  • Current organization budget
  • Recent 990 forms (for the past 3 years)
  • Copy of most recent audited financial statements
  • Non discrimination policy
  • Business continuity of operations document or disaster plan
  • List and description of any current programs of the organization
  • Any promotional materials or articles previously written about the organization
  • Previously written grants
  • Copies of measurement tools like pre/post-tests
  • Resumes, biographies of key staff
  • Statistics, articles, photos, surveys documenting the community need for your program
  • Insurance certificate

With all of this information, a grant writer will be able to write you a compelling grant proposal.

Inform your GrantWriterTeam.com grant writer of which documents you have and which documents you need assistance with compiling. Every application has different requirements. The grant writer will tell you what each application requires.

You will provide your documents to the writer on an as-needed basis (do not automatically transfer your entire file).

Thank you again for sharing your question,

Libby Hikind,
CEO & Founder
Support@GrantWatch.com
(561)249-4129

How To Create Your Organization Profile

grantwritingSo much information about an organization must be provided in order to apply for a grant. Unfortunately, many organizations are unaware of all that is required.  This is where a grant writer can be a valuable asset.  An experienced grant writer can help your organization compile all the necessary information needed to successfully apply for funding.

A good way to learn about required documentation for grant applications is to use the services provided through GrantWatch.com. As you browse through the different funding opportunities, you will get a good idea of what funders need in order to decide on who wins the grant.    

You can also reach out to grantwriterteam.com for assistance and to connect with experienced grant writers who can help your organization be successful. 

In the meantime, begin to create your organizational profile by compiling the following information and storing it in way that is easily retrievable and reproducible. While this is not an exhaustive list, it is required by most foundations and grant-makers.

  • Agency Mission or Vision Statement
  • Copy of Certificate of Incorporation
  • Most Recent 501(c)(3) Letter
  • Employee Identification Number (EIN)
  • DUNS Number (Required for all Federal Applications. https://www.dnb.com/get-a-duns-number.html)

And, remember, we at GrantWatch.com are always happy to help!